AI Receipt Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is receipt processing?

Receipt processing is the workflow businesses use to capture, extract and validate data from sales receipts â€“ including items purchased, prices, payment details and transaction information. Our AI receipt data extraction software automates this process to eliminate manual entry, reduce errors and speed up reconciliation. It ensures that transaction data is accurate and recorded correctly in your accounting, POS and ERP systems.

What is receipt data extraction?

Receipt data extraction is the process of reading a sales receipt and capturing key data points â€“ like receipt numbers, dates, items purchased, prices, payment methods and transaction details. Our receipt parser uses AI to automate this process, transforming unstructured receipts into structured data that's ready for your accounting software, POS systems and other downstream workflows.

What is receipt extraction?

Receipt extraction is the automatic capture of data from sales receipts using AI. Our receipt extraction software combines reading order models, OCR, LLMs, RAG and more to pull transaction details with high accuracy and faster processing times.

What is an receipt parser?

A receipt parser is a software tool that automatically reads and extracts data from sales receipts. It converts receipts into structured, machine-readable formats that integrate directly with your systems. Our AI receipt parser learns from every interaction, handling variations in layout, language and format with accuracy before transforming the output into exactly the structure your accounting, POS and ERP systems need.

What is receipt line extraction?

Receipt line extraction captures the itemized data within receipt tables â€“ turning each line item, price, quantity and related details into structured formats while preserving the connections between rows. Our complex tables capability interprets your receipt data with strong contextual understanding, handling everything from simple item lists to complex nested tables with grouped items.

What data fields can Affinda's AI receipt processing software extract?

Affinda's AI receipt processing platform can capture data from any field on a sales receipt. Standard data fields include:

Receipt Header

Merchant Name / Store Name: Name of the business or retail location issuing the receipt.
Merchant Address / Contact Details: Store location, phone number and email when provided.
Receipt Number / Transaction ID: Unique identifier for the transaction or purchase.
Date / Time: Transaction date and timestamp of purchase.
Store Number / Terminal ID: Specific store location code or POS terminal identifier.
Cashier / Sales Associate: Employee name or ID when included on the receipt.

Line Items

Item Description / Product Name: Name or description of each purchased item.
SKU / Product Code: Unique product identifier or barcode number.
Quantity: Number of units purchased for each item.
Unit Price: Price per individual item.
Line Total: Total amount for each line item (quantity Ãƒâ€” unit price).
Discounts / Promotions: Applied discounts, coupon codes or promotional adjustments.
Item Category / Department: Product category or department classification when shown.

Payment & Totals

Subtotal: Sum of all items before tax and fees.
Tax Amount / Tax Rate: Sales tax charged and applicable tax percentage.
Total Amount / Grand Total: Final amount paid including all charges.
Payment Method: Credit card, cash, digital wallet or other payment type used.
Card Type / Last Four Digits: Payment card brand and masked card number.
Change Given: Change returned for cash transactions.

Other Fields

Loyalty Program Number: Customer rewards or membership ID when present.
Return Policy / Terms: Return window or terms printed on the receipt.
Reference Numbers: Authorization codes, batch numbers or additional transaction references.

Need custom fields or a specific layout? Simply define them in the UI or describe them in natural language and Affinda will extract and convert them automatically.

What file types does Affinda's AI receipt processing solution support?

Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCreceipt (Word), receiptLSreceipt (Excel), HTML and TreceiptT/CSV.

How does Affinda process receipts and extract receipt data?

Affinda's AI agents read, extract and validate receipt data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your receipts via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and accounting, POS or ERP systems to ensure accuracy.
Access structured receipt data directly within your systems.

The result? Faster, more accurate receipt processing with minimal manual input.

Can Affinda extract data from scanned or image-based receipts?

Yes. Our AI receipt processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda's AI receipt automation platform support?

Our AI receipt processing platform can automatically detect and process receipts in 50+ languages, including multilingual receipts containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with accounting, POS and ERP systems?

Yes. Our receipt processing platform integrates with 400+ downstream systems, including major accounting, POS and ERP platforms. You can build no-code integrations using our AI integrations agent or connect via API â€“ whatever fits your workflow best.

What are some examples of AI receipt workflow automations?

AI receipt processing helps automate and streamline data workflows across business units such as:

Accounting Teams: Speed up reconciliation and eliminate manual entry by extracting transaction details from any receipt format. Business-rule validation automatically flags discrepancies, catching duplicate transactions, mismatched dates, missing payment details and incorrect totals before they reach your books.
Retail Operations: Process high volumes of receipts from multiple store locations with AI that adapts to different POS formats and receipt layouts. Feed structured data directly into your ERP and inventory systems to improve sales reporting, refund processing and financial visibility across your retail network.
Hospitality and Expense Management: Capture itemized receipt data from restaurants, hotels and vendors to simplify expense tracking and reimbursement workflows. Self-learning AI handles everything from simple coffee shop receipts to complex multi-page hotel bills, automatically categorizing expenses and validating against company policies.

What is a receipt OCR data extractor?

A receipt optical character recognition (OCR) data extractor scans and accurately captures information from sales receipts, regardless of format or language. Upload receipt documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwritten receipts) is captured. Affinda's AI models then identify and extract key fields such as merchant names, receipt numbers, dates, line items, totals and payment methods, transforming them into structured, usable data.

This automation eliminates manual entry, reduces errors and speeds up reconciliation. Once the receipt data is captured and structured, our AI receipt processing pipeline can apply business-rule validation and post-processing to enable seamless integration with accounting, POS or ERP systems.

Businesses in retail, accounting and hospitality rely on Affinda's AI for their expense management, financial reporting and reconciliation processes, streamlining workflows and improving accuracy.

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The AI platform for receipt processing

How to automate receipt processing with Affinda's AI

Upload your receipts, your way

Watch as it extracts your receipt data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Affinda's AI reads, understands and extracts data from any receipt or document

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your receipts

Automate receipt processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your receipt and adapts

Easy integration, zero disruption

Configure your receipt model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI receipt processing for free

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