Introduction
Affinda Pty Ltd and its related entities (together, “Affinda”, “we”, “our” or “us”) have created this Privacy and Data Protection Policy (the “Policy”) to demonstrate our respect, commitment and vigilance in safeguarding the privacy and data security of the individuals and organizations with whom we deal and to ensure compliance with all applicable privacy and data security laws.
We collect, use and keep information in compliance with the Australian Privacy Principles set out in the Australian Privacy Act 1988 and the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”) and all relevant regulations.
This Policy aims to give you information on how Affinda collects, processes and uses your personal data, including when you contact us, visit our website, apply for a job, or use our products or services.
Personal data we may collect from you
The nature of our products and services and the fact we operate in a business-to-business (“B2B”) environment means that we retain very little or none of your personal data, and we continue to strive to ensure that we retain as little personal data as possible of our clients.
- Contact and identity data — such as your name, email, job title, industry, address and telephone numbers.
- Technical data — IP address, login data, operating system, web browser type, browser plug-in types and version, traffic data, location (and other communication) data, and resources you access.
- Profile data — usernames, passwords, and feedback data.
- Usage data — how you use our website, products or services.
- Communications and marketing data — your communication preferences and receipt of marketing from us.
How we may collect your personal data
Whenever it is reasonable and practicable we collect data about you directly from you — when you enter and use our website, purchase our products and services, request and receive marketing communications, or submit a job application. We may also collect data through our business relationships and third-party sources, including publicly available sources such as LinkedIn profiles, company websites, and online directories.
Why we collect, hold, use and disclose your personal data
Data about our clients is a critical part of our business and we are not in the business of selling our clients’ personal data. We use personal data to verify identity, enable secure access to our website, operate and improve our products and services, provide technical support, respond to feedback, personalize experiences, market our products, notify you of changes, participate in corporate activity, manage supplier relationships, and comply with legal obligations.
Children’s privacy
Affinda products and services are not designed for and are not marketed to people under the age of eighteen (18) or such other age designated by applicable law (“minors”). We do not knowingly collect or ask for personal information from minors. If you are a minor, please do not use our products or services or send us your personal information. Please contact us at [email protected] if you believe we might have personal information from or about a minor that should be removed from our system.
Marketing and promotion
You have the right to withdraw consent to marketing at any time by contacting us or by using the opt-out links in our communications. We will not sell or rent your personal information to third parties or share your data with third parties for marketing purposes.
Cookies
We use IP addresses to analyse trends, administer our websites, and gather broad information for aggregate use. Our web servers may send a small data file known as a “cookie” to your browser. Most cookies don’t collect personal data. Session cookies expire when you leave the website; persistent cookies remain for a set period unless you delete them. Most browsers let you refuse or delete cookies, though some parts of our site may not function properly if you do.
We or third parties (including Google Analytics, Google AdSense, DoubleClick, Yahoo, Adobe, Bing, Microsoft and Segment) may use cookies and similar technologies in connection with online services.
Personal data transfer, storage, security and processing
The security of your personal data is fundamental to the way we do business. We maintain appropriate administrative, physical, technical and organizational measures to protect your personal data. We update and test our security on an ongoing basis. As a global enterprise, your data may be used, processed or stored anywhere in the world, including countries outside the European Economic Area (EEA). By submitting your personal data, you agree to this transfer, storing or processing.
Personal data retention
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including legal, regulatory, tax, accounting or reporting requirements. We may retain data longer in the event of a complaint or if we reasonably believe there is a prospect of litigation.
Contact
Questions about this Policy can be directed to [email protected].