AI Invoice Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is invoice processing?

Invoice processing is the workflow businesses use to receive, capture, validate and approve data from supplier invoices. Our AI invoice processing software automates this entire process to reduce manual effort, errors and processing times. It ensures that payments are accurate, authorized and recorded correctly in accounting systems.

What is invoice data extraction?

Invoice data extraction is the process of reading an invoice and pulling off the salient data points (such as supplier names, invoice numbers, totals and line items). Our platform uses advanced AI to automate invoice data extraction, turning unstructured documents into structured data ready for your ERP and downstream workflows.

What is invoice extraction?

Invoice extraction is the automatic capture of key data from invoices using AI. Our invoice extraction software combines reading order models, OCR, LLM, RAG and more to convert this information with high accuracy and faster processing times.

What is an invoice parser?

An invoice parser is a software tool that automatically reads and extracts invoice data. It converts invoices into structured, machine-readable formats. Our AI invoice parser learns from every interaction, handling variations in layout, language and format with ease before transforming the output into exactly the format your systems need.

What is invoice line extraction?

Invoice line extraction captures the data within tables on your document, turning it into a usable format whilst preserving the interdependencies/connections between each row. Our complex tables capability interprets your tabled data with impressive contextual understanding, handling anything from simple grids to complex nested tables.

What data fields can Affinda's AI invoice processing software extract?

Affinda's AI Invoice processing platform can capture data from any field on a statement. Standard data fields include:

Statement Details

Account Holder / Entity Name: Name of the person or organisation that owns the account.
Account Number / IBAN: Unique identifier for the account in domestic or international format.
Bank Name / BIC / Branch: Issuing bank's name, SWIFT/BIC code and branch location.
Statement Period (From / To): Start and end dates covered by the statement.
Opening Balance / Closing Balance: Balance at the beginning and end of the statement period.
Currency: Currency in which the account is denominated.

Transaction Lines

Posting Date / Value Date: Date the transaction is booked and the date funds become available.
Description / Narrative / Reference: Text describing the transaction, reference numbers or codes.
Debit Amount / Credit Amount: Outgoing or incoming transaction value.
Running Balance: Account balance immediately after each transaction.
Merchant / Payee: Name of the seller or beneficiary (when provided).
Category / MCC: Transaction category or merchant category code if present.
Check Number / Transaction ID: Unique identifier such as cheque number or bank reference.
Fees / Charges / Interest: Separately identified service fees, charges or interest amounts.
Foreign Amount / Exchange Rate: Original currency amount and applied FX rate for foreign transactions.
Notes / Memo: Additional free-text notes attached to the transaction.

Other Fields

Page Number / Statement ID: Page index and unique statement identifier.
Customer Address: Address of the account holder, when shown.
Bank Contact Details: Bank's address, phone, or email if provided.

Need custom fields or a specific template? Simply define them in the UI or describe them in natural language and Affinda will extract and convert them automatically.

What file types does Affinda's AI invoice processing solution support?

Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCX (Word), XLSX (Excel), HTML and TXT/CSV.

How does Affinda process invoices and extract invoice data?

Affinda's AI agents read, extract and validate invoice data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your invoices via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and ERP or finance systems to ensure accuracy.
Access structured invoice data directly within your systems.

The result? Faster, more accurate invoice processing with minimal manual input.

Can Affinda extract data from scanned or image-based invoices?

Yes. Our AI invoice processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda's AI invoice automation platform support?

Our AI invoice processing platform can automatically detect and process invoices in 50+ languages, including multilingual invoices containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with ERP and accounting systems?

Absolutely. Our platform integrates with 400+ downstream systems, including major ERP and accounting platforms. You can create no-code integrations using our AI integrations agent, or build and host your own using our APIs, whatever works best for your workflow.

What are some examples of AI invoice workflow automations?

AI invoice processing helps automate and optimize financial workflows across business units such as:

Accounts Payable: Cut invoice-processing times and boost accuracy by extracting data from any field, including scanned documents. Business-rule validation flags invoices that need review, catching missing POs, date mismatches, duplicate invoice numbers and incorrect totals.
Procurement Teams: Leverage self-learning AI that adapts to new invoice layouts, simplifying invoice-to-purchase-order matching and improving supplier control.
Finance / ERP Teams: Feed structured invoice data into your existing financial systems to enhance reconciliation, visibility and operational scalability.

What is an invoice OCR data extractor?

An invoice optical character recognition (OCR) data extractor scans and accurately captures information from invoices, regardless of format or language. Upload invoice documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos, or handwriting) is captured. Affinda's AI models then identify and extract key fields such as supplier details, invoice numbers, dates, line items, totals and tax amounts, transforming them into structured, usable data.

This automation eliminates manual data entry, reduces errors and saves time. Once the invoice data is captured and structured, our AI invoice processing pipeline can apply machine validation and post-processing to enable seamless integration with ERP, accounting or finance systems.

Businesses in many industries rely on Affinda's AI for their accounts payable, financial reporting and expense management processes, streamlining workflows and improving overall efficiency.

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The AI platform for invoice processing

How to automate invoice processing with Affinda's AI

Upload your invoices, your way

Watch as it extracts your invoice data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Affinda's AI reads, understands and extracts data from any invoice or document

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your invoices

Automate invoice processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your invoice and adapts

Easy integration, zero disruption

Configure your invoice model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

No need to talk to sales. Get started now

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI invoice processing for free

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