AI Payslip Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is payslip processing?

Payslip processing is the workflow organizations use to capture, validate and organize payroll data from employee payslips. Our AI payslip data extraction software automates this entire process to reduce manual effort, errors and processing time. It ensures payroll details like deductions, taxes, gross pay and leave balances are accurately captured and ready to integrate with payroll, HRIS and accounting systems.

What is payslip data extraction?

Payslip data extraction is the process of reading payslips and capturing key details like employee names, pay periods, gross and net pay, deductions, taxes, hours worked and leave balances. Our AI automates this process regardless of format or layout, transforming unstructured payroll documents into accurate, structured data ready for your HRIS, accounting systems and compliance platforms.

What is payslip extraction?

Payslip extraction is the automatic capture of key payroll data from payslips using AI. Our payslip extraction software combines reading order models, OCR, LLMs, RAG and more to convert payroll information with high accuracy and faster processing times.

What is an payslip parser?

A payslip parser is software that automatically reads and extracts data from payslips. It converts unstructured payroll documents into structured, machine-readable formats your systems can use. Our AI payslip parser handles any format or layout variation with ease, learns from every interaction and delivers data in exactly the format your payroll, HRIS and accounting platforms need.

What is payslip line extraction?

Payslip line extraction captures the itemized data within payslip tables – earnings, deductions, tax breakdowns and leave balances – and converts it into structured, usable data while preserving the relationships between each row. Our complex tables capability handles everything from straightforward pay grids to nested deduction structures and grouped line items with impressive contextual understanding.

What data fields can Affinda’s AI payslip processing software extract?

Affinda's AI payslip processing platform can capture data from any field on a payslip. Standard data fields include:

Employee & Employer Details

Employee Name: Full name of the employee receiving payment.
Employee ID / Number: Unique identifier assigned to the employee within the organization.
Employer Name: Name of the organization issuing the payslip.
Employer ABN / TFN / Tax ID: Business registration and tax identification numbers.
Employee Address: Residential address of the employee when provided.
Department / Cost Center: Internal organizational unit the employee belongs to.

Pay Period & Payment Details

Pay Period (From / To): Start and end dates covered by the payslip.
Pay Date / Payment Date: Date when payment is issued or deposited.
Payment Method: Bank transfer, check, or other payment type.
Bank Account Details: Account number and BSB or routing information for direct deposit.

Earnings & Deductions

Gross Pay / Gross Earnings: Total earnings before deductions.
Net Pay / Take-Home Pay: Amount paid to employee after all deductions.
Base Salary / Hourly Rate: Standard rate of pay.
Hours Worked: Regular, overtime, and total hours for the period.
Allowances / Bonuses: Additional payments like shift allowance or performance bonuses.
Tax Withheld: Income tax deducted from gross pay.
Superannuation / Retirement: Employer or employee contributions to retirement funds.
Other Deductions: Insurance, union fees, salary sacrifice, or garnishments.

Leave & Balances

Annual Leave Balance: Accrued vacation or holiday leave remaining.
Sick Leave Balance: Available sick or personal leave hours.
Long Service Leave: Accumulated long-term leave entitlements.
Leave Taken: Leave used during the current pay period.

Other Fields

Payslip Number / Reference: Unique identifier for the payslip document.
Year-to-Date Totals: Cumulative earnings, tax, and deductions for the financial year.
Employer Contact Details: Payroll department contact information when shown.

Need custom fields or specific payroll data unique to your organization? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda’s AI payslip processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCpayslip (Word), payslipLSpayslip (Excel), HTML and TpayslipT/CSV.

How does Affinda process payslips and extract payslip data?

Affinda's AI agents read, extract and validate payslip data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your payslips via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and payroll software, HRIS or accounting systems to ensure accuracy.
Access structured payslip data directly within your systems.

The result? Faster, more accurate payslip processing with minimal manual input.

Can Affinda extract data from scanned or image-based payslips?

Yes. Our AI payslip processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI payslip automation platform support?

Our AI payslip processing platform can automatically detect and process payslips in 50+ languages, including multilingual payslips containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with payroll software and HRIS systems?

Yes. Our platform integrates with 400+ downstream systems, including payroll software, HRIS, accounting systems, loan origination platforms, and compliance tools. You can create no-code integrations using our AI integrations agent, or build custom connections using our APIs – whatever fits your payslip processing workflow best.

What are some examples of AI payslip workflow automations?

AI payslip processing helps automate and optimize payroll workflows across teams and industries such as:

Payroll & HR Teams: Speed up payroll processing and eliminate errors by extracting employee data, pay periods, deductions, taxes and leave balances from any payslip format. Business-rule validation flags discrepancies automatically – catching incorrect hours, tax calculation errors, missing reference numbers and duplicate entries.
Staffing Agencies & Finance: Streamline income verification for loan applications by extracting gross pay, net pay and year-to-date totals with precision. Our AI adapts to varied payslip layouts across multiple employers, simplifying document review and approval.
Compliance & Audit Teams: Ensure accurate tax reporting and regulatory compliance by feeding structured payslip data into compliance platforms. Create audit trails that track deductions, superannuation contributions and tax withholdings with complete visibility.

What is an payslip OCR data extractor?

A payslip optical character recognition (OCR) data extractor scans and accurately captures information from payslips, regardless of format or language. Upload payslip documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwriting) is captured. Affinda's AI models then identify and extract key fields such as employee names, pay periods, gross and net pay, deductions, taxes, hours worked, leave balances and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and saves time. Once the payslip data is captured and structured, our AI payslip processing pipeline can apply machine validation and post-processing to enable seamless integration with payroll software, HRIS, accounting and compliance systems.Organizations across payroll services, HR, staffing agencies, finance and government rely on Affinda's AI for their payroll processing, income verification and compliance workflows, streamlining operations and improving overall accuracy.

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The AI platform for payslip processing

How to automate payslip processing with Affinda's AI

Upload your payslips, your way

Watch as it extracts your payslip data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your payslips

Automate payslip processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your payslip and adapts

Easy integration, zero disruption

Configure your payslip model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI payslip processing for free

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